Feature

AI Processing

Turn PDFs and photos into clean, structured data you can trust. Clerko extracts the basics fast—and routes edge cases to review instead of guessing.

Faster review, fewer surprises

Pull out totals, VAT, dates, and vendor details so you’re not retyping the same fields.

Clear statuses, not “black box AI”

Processing, Parsed, Needs review—so it’s obvious what’s done and what needs attention.

Exceptions are flagged

Missing VAT, split payments, odd totals—these go to review so you can decide.

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Invoices

AI processing

Cloud Hosting Ltd.

INV-2026-015

Processing

€ 89.00

Office Supplies Co.

INV-2026-013

Parsed

€ 450.00

Design Studio

INV-2026-017

Needs review

€ 520.00

Extracted fields

Review before you reconcile

SellerDesign Studio

Invoice #INV-2026-017

Issue date2026-01-23

Due date2026-02-22

CurrencyEUR

Subtotal€ 422.76

Tax total—

Total€ 520.00

Needs review

Tax total wasn’t clearly found. Confirm before reconciliation.

How it works

A simple pipeline that’s easy to trust: extract what’s clear, flag what isn’t.

Step 1

Detect invoice documents

Find invoices from your inbox, uploads, and folders—without relying on perfect naming.

Step 2

Extract key fields

Pull vendor, invoice number, dates, VAT, currency, and totals into structured data.

Step 3

Route exceptions to review

When something looks off, the invoice is flagged as “Needs review” instead of auto‑posting.

Step 4

Use it for reconciliation

Once fields are structured, matching invoices to bank transactions becomes straightforward.

What gets extracted

In practice it’s more than “vendor + total”. Clerko extracts header fields, parties, tax breakdowns, and line items—then flags anything ambiguous for review.

Document header

Type invoice / receipt
Invoice # number / reference
Issue & due dates when present
Service period start / end

Parties

Seller & buyer names + addresses
Tax IDs when present
Bank details account + bank name
Contact info email + phone

Amounts & taxes

Subtotal & total net + gross totals
Currency for matching
Tax breakdown rate + amount, multiple lines
Special cases reverse charge / tax-exempt

Line items & payment

Line items description, qty, unit prices, line totals
Item tax rate + amount per line
Payment terms method, terms, paid/unpaid
Additional info notes captured from the document

When it’s unclear

Clerko marks the invoice as Needs review and highlights the field instead of guessing.

AI processing FAQ

How do you handle accuracy?

Clear extractions are auto-filled. Anything ambiguous is flagged as “Needs review” so you stay in control.

What counts as an invoice?

PDFs or images that look like invoices (vendor, totals, dates). If something is borderline, it’s surfaced for review.

Do you support multi-page PDFs and photos?

Yes. Multi-page PDFs and common image formats are supported. If a page is unclear, it’s flagged.

What about duplicates?

If the same invoice is sent twice, it’s designed to be detected and surfaced so you can confirm before processing.

Does AI processing use credits?

Yes—invoice processing uses credits. Inbox scans help you find invoices; processing extracts and structures the data.

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